FEBRUARY 11, 2008

REGULAR MEETING OF THE CHAIRPERSON & BOARD OF TRUSTEES

OF FAIRMONTNEBRASKA

FEBRUARY 11, 2008

The Regular meeting of the Chairperson and Board of Trustees was convened in open and public session on Monday, February 11, 2008 at 7:00 p.m. at the Fairmont Village Hall, 635 6th Ave, FairmontNE.  Chairperson David R. Seggerman called the meeting to order. Board members present upon roll call were:  Gene R. Fischer, Donald A. Moses, Roger R. Glenn, Dennis R. Melby and Chairperson Seggerman. Clerk Linda Carroll recorded the minutes of the meeting.   Chairperson Seggerman noted that a copy of the Open Meetings Act was posted on the bulletin board in the council meeting room for public inspection and review.  Visitors to the meeting were: Terry Meier, Butch Long, Steve McLeish, Torin Thompson, Roman Thompson, Ron Thompson, Jason Brandenburgh, Lorne Kussebaum, John Ellison, Paul Kopcho, Thomas Kopcho, Roger Kopcho, Patt Lentfer, William Sprouse, Larry Burton.   Melby moved and Moses seconded to approve the minutes of January 14, 2008 meeting of the Board of Trustees.  Voting aye:  Melby, Moses, Fischer, Glenn and Seggerman.  Motion carried. December 31, 2007 Treasurer’s Report was placed on file. 

COMMUNITY ATTITUDE SURVEY

Terry Meier, Southeast Nebraska Development Dist (SENDD) reviewed the results from the Community Attitude Survey.  There was an 80% return rate.  The survey is good for two years and the village was able to meet the low to moderate income guidelines.   Terry explained that a planning grant would be the first step in the grant process and then an implementation grant would be the second step.  Planning Grants are up to $30,000, with a   minimum requirement local match of 25%.  Terry will contact Village Engineers, JEO Consulting Group, Inc. for a scope of services for the planning grant and he will have that available for the March meeting.  

REFUSE SERVICE

Discussion was opened up for contract refuse service. Items discussed with haulers present (Burtons Enterprises, Kopchos, Ron's Refuse and The Garbage Company) : 1)Alley and curb pick up;2)Length of contract, usually between three to five years;3) Fuel surcharge/ additional landfill fees- some contracts allow for this;4)Residential and commercial; 5) Recycling.  The board will discuss this further at the March meeting.

Board recessed from 8:00 p.m. – 8:05 p.m.  

FILLMORE CO. DEVELOPMENT CORP.

Patt Lentfer, Executive Director, Fillmore County Development Corp. updated the board on happenings of the development corporation. Items discussed:  1) Annual meeting; 2) 2008 proposed budget; 3) strategic planning for upcoming year-business attraction and development; marketing on site sheets, web sites; working on entrepreneurs; assist existing businesses with revolving loan fund and with technical assistance; 4)attract people back to the county; 5) housing study grant received.

ONE & SIX YEAR STREET PLAN

Chairperson Seggerman called  a public hearing to order at 8:21 p.m. to hear comments on the Village of Fairmont proposed One and Six Year Street Plan. Notice of the public hearing was given in advance according to proper notification and publication.  Normal maintenance is listed in the plan.  Chairperson Seggerman closed the hearing at 8:23 p.m.  Melby moved and Fischer seconded to pass RESOLUTION #2008-03 to adopt the One Year and Six-Year Plan for the Street Improvement Program for the Village of Fairmont, Nebraska.  Voting aye: Melby, Fischer, Moses, Glen and Seggerman.  Motion carried.  Resolution #2008-03 passed and adopted.

RECOGNITION POLICY

Chairperson Seggerman called a public hearing to order at 8:24 p.m. to hear comments for the proposed passage of a resolution which would authorize public expenditures for recognition of awards of $15.00 per year of service, along with expenditures for recognition dinner not to exceed $25.  This type of expenditure is authorized by the Local Government Miscellaneous Expenditure Act.   Chairperson Seggerman closed the hearing at 8:26 p.m. Melby moved and Fischer seconded to pass RESOLUTION #2008-04 to adopt a resolution establishing a policy for expenditure of public funds for recognition of and awards given to elected or appointed officials, employees or volunteers, including persons serving on local boards or commissions of the Village of Fairmont.   Voting aye:  Melby, Fischer, Moses, Glenn and Seggerman.  Motion carried.  

CLAIMS

Glenn moved and Moses seconded to pay the following claims:  Gen. funds: ALLTEL-ut. $5; AMERITAS-retirement $1,207.40; AQUILA-ut. $3,087.14; BILL’S REPAIR-rep. $182.40; BLUE CROSS/BLUE SHEILD-prem. $2,696.18; BUTCH LONG-reim. mileage $110.66; DELLA ROSE-reim. supp. $312.66; DUTTON-LAINSON-sup. $290.95; EAKES OFFICE PROD.-sup. $33.16; FAIRMONT LIGHT & WATER-ut. $2,682.23; FAMILY MARKET-sup. $174.36; FARMERS COOP-fuel $972.27; FARMERS STATE BANK-payroll w.h. $4,079.49;  FILLMORE CENTRAL SCHOOL-licensing fees $620; FILLMORE CO. CLERK-lien $7; FIRST CONCORD GROUP-pretax ded., admin. & prem. $476.98; GREAT PLAINS ONE-CALL-ut. Locates $11.76; HAWKINS WATER TREATMENT-chem. $276.16; HOLIDAY INN-lodging $134; KABREDLO’S-fuel $147.80; UTILITES LEAGUE OF NEBR. MU.-edu $85; MATT PARROTT & SONS CO.-sup. $297.25;MOMAR-chem. $3,136.60; MOSES MOTOR CO.-rep. $451.46; MUNICIPAL SUPPLY-sup. $140.57; NEBR. PUBLIC POWER DIST.-wholesale power charges $18,420.51; NEBR. PUBLIC HEATH-lab fees $15; NMPP/MEAN-update & support $3,925; PAYROLL-less ded $9,879.67;  PERENNIAL-subtransmission fees $1,781.88; PITNEY BOWES-rental $206.82; PLATTEVALLEY COMM.-sup. $100; RALPH’S GENEVA TIRE-rep. $65.45; RON’S REFUSE INC-refuse $53.80; SARGENT DRILLING-rep. $126.03; STATE OF NEBR. DEPT. OF REV.-sales tax & payroll w.h. $2,888.82;; THE NEBR. SIGNAL-Publ. $210.55; U.S. CELLULAR-ut. $52.09; WAL-MART-sup. $175.26; WINDSTREAM-ut. $495.36; YORK WHOLESALE & SUPPLY-sup. $169.  Voting aye: Glenn, Moses, Fischer, Melby and Seggerman.  Motion carried.    

Chairperson Seggerman was excused from the meeting at 8:30 p.m.  Acting Chairperson Melby finished conducting the meeting. 

CORRESPONDENCE

Board reviewed the following correspondence: 1) Items for Community Connection Newsletter; 2) League of Nebr. Municipalities Legislative Bulletins #1;#2;#3, #4, #5; 3)Financial information from Fairview Manor for November and December.

OLD BUSINESS

Glenn moved and Melby seconded to approve the second reading of Ordinance #08-457, AN ORDINANCE OF THE VILLAGE OF FAIRMONT, NEBRASKA TO AMEND SECTION 1-513 OF THE VILLAGE CODE BY REVISING THE SCHEDULE FOR HOLDING REGULAR MEETINGS IN EVENT OF A HOLIDAY; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND TO PROVIDE FOR AN EFFECTIVE DATE FOR THIS ORDINANCE.  Voting aye:  Glenn, Melby, Fischer and Moses.  Absent:  Seggerman.  Motion carried.

RESCUEUNITBUILDING

Trustee Glenn updated the board on upgrading the overhead doors which will be put in the rescue unit building and reviewed information on radiant heaters in both the rescue unit building and the fire station.

MARSHAL REPORT

Village Marshal Steve McLeish reviewed his monthly report.  Items discussed: 1)Assistant building inspector will be meeting with Marshal McLeish and look at four (4) nuisance abatement properties; 2) Unlicensed vehicle towed.

UTILITY WORK REPORT

Utility Sup. Butch Long reviewed his monthly report.  Items discussed: 1)Transducer failed at lift station-new one has been ordered; 2) Maguire Iron on painting water tower, will contact Utility Service Company for an additional price; 3)Well control wire needs to be repaired or replace; 4)Power steering seals being repaired on tractor; 5) Upgrade outlets at village shop; 6) Bucket on truck needs to be repaired;  7) Year end warranty period is ending on 2006 Electrical Distribution System Renovations Area A, B & C.   

CLERK REPORT

Village Clerk/Treas. Linda Carroll reviewed monthly report:  Items discussed: 1)Annual audit conducted; 2)Upgrades for computer software programs

FILLMORE CO. LOCAL EMERGENCY OPERATIONS

Board reviewed a resolution to approve the Fillmore County Local Emergency Operations.  Glenn moved and Melby moved to pass and adopt RESOLUTION #2008-05 for a provided coordinated response to the FillmoreCounty Local Emergency Operations Plan.  Voting aye:  Glenn, Melby, Fischer and Moses.  Absent:  Seggerman.  Motion carried.  

POOL HELP

An advertisement for pool manager and lifeguards for the 2008 season will be placed in What’s Happening, Advantage and The Nebraska Signal.

FAIRMONT HOUSING AUTHORITY

Glenn moved and Fischer seconded to reappoint George Thompson to the Fairmont Housing Authority Board.  Voting aye:  Glenn, Ficher, Moses and Melby. Absent:  Seggerman.   Motion carried.

ADJOURNMENT

Moses moved and Fischer seconded to adjourn the meeting at 9:30 p.m..  Voting aye: Moses, Fischer, Glenn and Melby.  Absent:  Seggerman.  Motion carried.

Next regular board meeting will be Monday, March 10, 2008,  7:00 p.m.

DAVID R. SEGGERMAN                                    LINDA J. CARROLL, CMC 

Chairperson                                                                Clerk/Treas