Minutes - March 10, 2008

REGULAR MEETING OF THE CHAIRPERSON & BOARD OF TRUSTEES

OF FAIRMONT NEBRASKA

Monday, March 10, 2008

The Regular Meeting of the Chairperson and Board of Trustees for the Village of Fairmont was convened in open and public session on Monday, March 10, 2008 at 7:00 p.m. at the Fairmont Village Hall, 635 6th Ave, Fairmont NE. Notice of the meeting was given in advance according to proper notification. Chairperson David R. Seggerman called the meeting to order. Clerk Linda J. Carroll recorded the minutes. Board members present upon roll call were: Gene R. Fischer, Donald A. Moses, Roger R. Glenn, Dennis R. Melby and Chairperson Seggerman. Chairperson Seggerman noted that a copy of the Open Meetings Act was posted on the bulletin board in the council meeting room for public inspection and review. Visitors to the meeting: Tami Scheil, Butch Long, Jerri Daniels, Stan Nichols, Terry Meier, Tylor Bottorff, Steve McLeish and Ivan Davenport. Melby moved and Glenn seconded to approve the minutes of February 11, 2008 board meeting. Voting aye: Melby, Glenn, Fischer, Moses and Seggerman. Motion carried. January 31, 2008 Treasurer’s Report was placed on file.

STREET STUDY AND COMMUNITY DEVELOPMENT BLOCK GRANT

Tylor Bottorff, JEO Consulting Group, Inc. reviewed his scope of services for the Street Study and Report. The scope of services fee is $24,650. A Community Development Block Grant (CDBG) Planning Grant would pay for 75% of the fee. Terry Meier from SENDD (Southeast Nebraska Development Dist) reviewed information on street improvement assessments, Community Development Block Grant funding and grant cycles. Melby moved and Fischer seconded to authorize Terry Meier from SENDD to proceed with the CDBG Planning Grant Application for the Street Study based upon the scope of services from JEO Consulting Group Inc. Voting aye: Melby, Fischer, Moses, Glenn and Seggerman. Motion carried.

FILLMORE COUNTY ZONING

Geraldine Daniels, Fillmore County Zoning Administrator, visited with the board on zoning regulations for commercial property and variances. She also informed the board a penalty will be charged $100 per day if a zoning permit is not applied for.

FAIRVIEW MANOR

Tami Scheil, Nursing Home Administrator, reviewed the following: 1) Informed the board that the oven hood does not meet the State Fire Marshal’s regulations. Reviewed bids for a new hood from Thermal Services Incorporated for $37,217 and Pegler-Sysco for $20,836. Thermal Services Incorporated bid is all inclusive of work to be completed and Pegler-Sysco bid did not include demolition, repair of ceiling, relocation of HVAC, lighting, gas piping, electrical wiring and fire control. Thermal Services also had additional references. Seggerman moved and Fischer seconded to accept the proposal from Thermal Services to replace existing oven hood at Fairview Manor in the amount of $37,217. Voting aye: Seggerman, Fischer, Moses and Melby. Voting no: Glenn. Motion carried. 2)Bathhouse renovations – will be going out for bids. The second bath house will be completed in the next fiscal year. 3) Wayne Rasmuss, bond counsel from Ameritas may be in attendance at the April meeting for possible bond refunding.

CLAIMS

Melby moved and Glenn seconded to pay the following claims with the exception of DM Repair in the amount of $244.99: AMERITAS-retirement $1,105.35; AQUILA-ut. $3,074.93; BABE’S CAR CARE-rep.$172.29; BLUE CROSS/BLUE SHEILD-prem. $2,696.18; SANDRA BROWITT-sup.$31; CRETE GLASS-rep.$292; DELLA ROSE-reim. sup. $373.70; DUTTON-LAINSON CO.-sup.$853.53; EAKES OFFICE PROD.-sup.$26.06; FAIRMONT LIGHT & WATER-ut. $2,312.85; FAIRMONT INSURANCE AGENCY-ins $100;FAMILY MARKET-sup.$242.18; FARM PLAN-sup.$9.99; FARMERS COOP-fuel $442.11; FARMERS STATE BANK-payroll w.h. $2,600.90; FILLMORE CO HOSPITAL-sup.$88; FIRST CONCORD GROUP-ins., premium, fees, pretax deductions $673.98; GARY KNOWLES-contract labor $42; GENEVA CARQUEST-sup.$154.50; GP:50-equipment $964.22;HAWKINS WATER TREATMENT-chem. $203.79; KABREDLO’S-fuel $247.56; LEAGUE OF NEBR. MUN.-conf. $332; LINDA CHAMBERS-contract labor $72; LINDA CARROLL-reim. sup. & mil. $270.94; LONNIE TAYLOR-serv $125; MARC-chem. $413.70; MAIN STREET CAFÉ-sup.$13.50;MIDWEST LAB INC-lab fees $54.90; MUNICIPAL CLERKS INST.-conf..$195; NAIMON ENTERPRISES-rep. $25; NE DHHS-permit& fee $214; NEBR. DEPT. OF ENVIR QUALITY- conf. $185;NEBR. PUBLIC POWER DIST.-wholesale power chgs $17,261.58; NEBR. RURAL WATER ASSN.-conf $150; NEBR. HEALTH LAB.-fees $16; NEMSA-conf. $710; NORM BERGGREN-contract labor $68; PAYROLL-less ded $9,879.67; PITNEY BOWES-sup. $79.48; PLATTE VALLEY COMM GI-sup.$76.50; REFUND UTILITY DEPOSIT- $138.60; RON’S REFUSE INC-refuse $53.80; STATE OF NEBR. DEPT. OF REV.-sales tax & payroll tax $2,388.59; TERRY EHRISMAN-reim mil.$141.34; THE NEBR. SIGNAL-pub. $167.68; U S CELLULAR-ut. $52.09; U S POST OFFICE-postage $241; UTILITIES SECTION LEAGUE OF NEBR. MUN.-conf. $50;WEST BROTHERS INC-sup. $31.21; WHAT’S HAPPENING-donation $400; WINDSTREAM-ut. $510.86; YORK WHOLESALE & SUPPLY-sup. $64.75; WAL-MART-$91.55. Voting aye: Melby, Glenn, Fischer, Moses and Seggerman. Motion carried.

Glenn moved and Fischer seconded to pay the claims of DM Repair in the amount of $244.99 for a shop crane. Voting aye: Glenn, Fischer, Moses, and Seggerman. Abstain: Melby. Motion carried.

CORRESPONDENCE

Correspondence reviewed: 1)SafeRoutes Nebraska-Fairmont did not receive grant for sidewalk improvements; 2)Fillmore Co. Emergency Management – 2006 funding for radio equipment-should be receiving some upgrades to radios at no charge; 3)Monthly report from Mark Morgan(Fairmont’s representative to the Fillmore County Planning Commission); 4)Perennial Public Power Dist. – subtransmission rate schedule; 5)Letter from Lonnie Shoup regarding possible of vacating alley if property purchased-reviewed information from the League of Nebr. Mun. regarding vacation of alleys; 6)Thank you note from the Seggerman family.

OLD BUSINESS

1. Contract garbage service – Discussion on: a) letter from resident opposing one refuse company, so individuals could choose the company which would pick up garbage from drive way, not alley; b) individuals would like to have the option of using the orange bags; c)different size of containers for residential; d) rate would probably be reduced from current rates if contract garbage service were used; e) condition of streets and large garbage trucks on the street; f) topic should be brought up at Community Meeting scheduled for April. 10th . No action taken on contract garbage service.

2. Fire Station/Rescue Unit Station – New doors and openers are at Rescue Unit Station; continue working radiant heating and sprinklers.

3. Ordinance 08-457 – Glenn moved and Melby seconded to approve the third and final reading on Ordinance #08-457 - AN ORDINANCE OF THE VILLAGE OF FAIRMONT, NEBRASKA TO AMEND SECTION 1-513 OF THE VILLAGE CODE BY REVISING THE SCHEDULE FOR HOLDING REGULAR MEETINGS IN EVENT OF A HOLIDAY; TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH; AND TO PROVIDE FOR AN EFFECTIVE DATE FOR THIS ORDINANCE. Voting aye: Glenn, Melby, Fischer, Moses and Seggerman. Motion carried. Ordinance #08-457 passed and adopted.

MARSHAL REPORT

Village Marshal Steve McLeish reported: 1)Railroad crossing-outside corporate limits-red signal/warning lights malfunctioning; 2) John Hughes- building inspector will be in town this week; 3)Sex offender ordinance – village will be passing an ordinance which would stipulate where a class three sex offender could live-this would be as restrictive as allowed by state statue; 4) Dogs running at large- dogs are to be kept on a leash.

UTILITY WORK REPORT

Utility Superintendent Butch Long reported: 1)Transducer at lift station has been changed; 2) Fix lights in shop building; 3) Recommendations for Improvements from EMC Insurance Companies; 4) Street lights north of school will be reinstalled; 5) Maintenance/electrical tech Ehrisman has received his lagoon certification; 6)Rework water mains to brick apartment building; 7)Reviewed bids for repainting water tower from Mcquire Iron of $ 26,930 and Utility Service $21,991- Butch will get additional information from the contractors.

CLERK REPORT

Clerk Linda Carroll reported: 1)Attending Nebraska Municipal Clerks’ Academy in Kearney March 19 – 21st.

POOL EMPLOYMENT

Board members reviewed pool applications for manager, assistant manager and lifeguards.

Melby moved and Glenn seconded to hire Wanda Moses as Pool Manager and Dave Seggerman as Assistant Pool Manager for the 2008 pool season and to authorize the pool manager to hire lifeguards for the 2008 pool season. Voting aye: Melby, Glenn and Fischer. Abstain: Moses and Seggerman. Motion carried. Pool wages will remain the same as 2007: Beginning lifeguards $5.85/yr.; Advanced lifeguards $6.10/hr.; Lifeguard w/WSI (water safety instructor) $6.20 /hr.; Returning lifeguards an additional $.10/hr; Individual other than the pool manager serving in the capacity as the Certified Pool Operator $6.70/hr; Swim lesson instructor $6.95/hr.; Pool Manager $9.00/hr; Assistant Manager $8.00/hr. Pool Admission will remain the same as 2007 season of: Daily ages 6 & up $2.00; Student season ticket $30 (12th grader and: under); Adult season ticket $30; Family season ticket $60 (immediate family).

RESOLUTION #2008-06 – NCIP

Received information from Patt Lentfer, Fillmore Co. Deve. Corp. Executive Director on participating in the NCIP (Nebraska Community Improvement Program) for the proposed street study and possible improvements. Melby moved and Glenn seconded to pass and adopt RESOLUTION #2008-06 that the Village Board is in support of the NCIP program and Fairmont’s participation. Voting aye: Melby, Glenn, Fischer, Moses and Seggerman. Motion carried. Resolution #2008-06 passed and adopted.

PAYMENT ARRANGEMENT FORMS

Glenn moved and Melby seconded to approve Payment Arrangement Form #155. Voting aye: Glenn, Melby, Fischer, Moses and Seggerman. Motion carried. Melby moved and Seggerman seconded to approve Payment Arrangement Form #156. Voting aye: Melby, Seggerman and Glenn. Voting no: Fischer and Moses. Motion carried.

TRUSTEE GLENN RESIGNATION

Trustee Roger Glenn presented his resignation from the Fairmont Village Board of Trustees as his new employment will have him being out of town during the week. Seggerman moved and Fischer seconded to regretfully accept the resignation of Trustee Roger Glenn and appreciate the years of service to the Village of Fairmont. Voting aye: Seggerman, Fischer, Moses and Seggerman. Abstain: Glenn. Motion carried.